Finding the right childcare professional is one of the most meaningful investments a family can make. At iiMinds,  we understand that you aren’t just hiring someone to watch your children,  you are welcoming a person into your home, your family, and your daily life. Our permanent placement service is designed to give you the confidence, peace of mind, and thorough support you deserve throughout this important process.

This is a one-time investment in a placement experience built on trust, transparency, and a commitment to finding a truly qualified professional who aligns with your family’s values and rhythms.

• The placement fee is a one-time fee for the entire service, separate from the nanny’s hourly wage.

• Typical hourly rates range from:
  • $25-$45  per hour for nannies
  • $35-$55  per hour for specialty providers

• Your search begins with a non-refundable $750  startup fee, which is applied toward your total placement cost. The remaining balance is due once your chosen provider has been successfully placed.

You deserve a placement experience that is thorough, personal, and legally compliant. Here is what you can expect with iiMinds:

• A one-on-one consultation with founder Helga Flores to understand your family’s childcare needs, values, and lifestyle
• Agency–Family Service Agreement for full transparency
• Custom job marketing, targeted candidate sourcing, and detailed screening
• Scheduling and support for up to 3 interviews
• Tailored interview questions to help you hire with confidence
• Drafting of a customized Provider–Family Agreement
• Guidance on negotiating pay, benefits, and expectations
• Orientation and trial days to ensure the right fit
• A comprehensive background check package, including:
  
  • Social Security number trace
  • Driving record review
  • Criminal background investigation (Live Scan fingerprinting, federal and state)
  • Sex offender registry check
  • CPR certification verification
  • Health clearance/immunizations
• TrustLine registration clearance through the California Department of Social Services, including fingerprinting and Department of Justice/FBI review
• A Household Employer Handbook to guide you through your role as an employer
• Tax form assistance and reminders for employer tax dates
• Family Q&A support on household employer responsibilities
• A three-month, one-time replacement guarantee for peace of mind

We begin with an in-home or virtual meeting to discuss your family’s needs, parenting style, and daily rhythms. The goal is to build a detailed understanding of what the perfect match looks like for your home.

From there, I will market your role and carefully screen candidates, using a proven process to verify skills, experience, and alignment with your family’s values.

You will receive thoughtful candidate bios and support to schedule interviews and trial days. Throughout, I will keep you informed of each candidate’s TrustLine status, so you feel confident and fully aware of the next steps.

Once you select your new nanny, I will assist in finalizing a clear Provider–Family Agreement and walk you through your employer obligations, including onboarding documents and best practices for a smooth start.

TrustLine is California’s official registry for in-home childcare providers. It is legally required for any caregiver who will be working unsupervised in a private home. TrustLine includes fingerprinting and clearance through the Department of Justice and FBI to help protect your family.

At iiMinds, I will guide every candidate through the TrustLine process and keep you updated so you can feel confident and secure before your provider begins working alone with your children.

I believe in moving efficiently, but never at the expense of safety or quality. Here is what you can typically expect:

• Consultation & Intake: 1–3 days
• Candidate Sourcing & Screening: 1–3 weeks
• Family Interviews & Selection: 1–2 weeks
• Trial Days & Final Agreement: 3–7 days
• TrustLine Registration Clearance: 1–4 weeks (depending on the California Department of Social Services processing times)
• Nanny Start Date: Usually within 2–6 weeks of beginning your search if the candidate already has TrustLine clearance; otherwise, official unsupervised work will begin once TrustLine is complete

You will receive regular updates at each stage, and I will help you plan supervised trial days if TrustLine clearance is still pending.

My mission is to support you in finding a childcare professional who feels like a trusted partner ,  someone who makes your home feel safe, supported, and at ease.

If you are ready to take the next step, I would be honored to help.

Schedule Your Consultation Today or reach out with any questions. I am here to help you move forward with confidence and care.

** Please contact iiMinds 760.833.0204 or hf.iiminds@gmail.com